On hearing the smoke alarms, discovering a fire or a situation requiring the emergency evacuation of the building, the following procedure will be followed.


· Katharine * will immediately arrange for the speedy and calm evacuation of the building using the nearest safe exit to lead the children out.   

· There are 4 exits out of the hall as follows:- the main entrance, the kitchen, the double doors by the disabled toilet or through the outside play area.  


· Staff should not collect their personal belongings before evacuation.


· Katharine * will take the register file and her mobile phone and with the help of the staff, lead all children to the top corner of the cricket field, or place of safety.


A nominated member of staff will pick up the file containing children’s contact details.


Once in the place of safety, the manager/owner (or another member of staff) will do a headcount and check the children against the register, plus account for all adults.


· While the children and staff are leaving the hall, Marion * will quickly check that the premises have been evacuated, checking all rooms to include toilets and the outside play area.  Taking her mobile phone, she will close doors behind her and telephone the emergency services on 999.


· The emergency services will be alerted if anyone is missing and potentially still in the building.  


· Parents will be contacted to collect their children.  All staff will remain with the children until they are collected.


· The overriding priority is to prevent any harm coming to the children without causing too much anxiety. The welfare and well being of the children must remain of paramount importance at all times.


( * If either Katharine or Marion are absent, the deputy {Denise}, will stand in for that person.  If both Katharine and Marion are absent, Denise will cover Katharine’s role and she will nominate another member of staff to stand in for Marion on that day. This will ensure that staff are prepared, should the need to evacuate arise).


Emergency evacuation drills


· All staff have a copy of this procedure and it is displayed in the kitchen and on the noticeboard in the coat lobby area.


· When changes to the procedures are required, staff are made aware of these on their first working day after the changes take place.


· Emergency evacuation drills will be practised at a minimum of one per term to ensure that staff and children are aware of the procedures.


· Details of any practice or real evacuation will be recorded on the “Evacuation Log” in the playgroup’s “Emergency Evacuation file”. If there have been any problems during the drill, these will be noted, along with the action taken to resolve any issues.


· The fire extinguishers, fire blankets, smoke alarms, emergency lights and fire exits are routinely checked at the beginning of each month by a member of the Village Hall Committee using the “Fire Equipment Checklist”.


The satisfactory completion of these checks is reported on at the Village Hall Committee meeting each month.



Date policy written:         Aug 2011  

Reviewed:                        Oct 2011  

Reviewed:                        Sept 2013  



Signed:  ________________________                     Signed:  _______________________

            Marion McMullan                                                            Katharine Wright